Would you like to start or improve our program in your Club or District?
Here’s some information to help.

Club and District Leadership Roles

As with any Rotary program, volunteer support is essential for success. The Rotary New Generations Service Exchange program is administered at the district level under the supervision of the district governor. Rotary clubs interested in sending or hosting participants must coordinate their participation through the district‐level program.

An effective New Generations Service Exchange program relies on the dedication of Rotarians serving in leadership positions. These positions will vary from district to district and club to club, depending, in part, on the size of the program. Whatever their specific positions, all involved should have a clear understanding of the division of responsibilities in how the program works.

The following provides a general description of roles and responsibilities for each position or activity.

Multidistrict New Generations Service Exchange Groups

Many districts have found it beneficial to establish multidistrict New Generations Service Exchange groups, which allow for streamlining administrative duties and ease the burden placed on participating districts. Although each multidistrict group operates differently, many arrange training and orientation for participants, process applications and visa paperwork, negotiate group purchase of travel and health insurance, and promote the program in specific geographic areas.

District Governor

District governors are responsible for the supervision and control of the New Generations Service Exchange program and should be familiar with program guidelines. The district governor carries out the following duties:

District New Generations Service Exchange Chair and Commitee

The district chair coordinates and promotes New Generations Service Exchange activities within the district and communicates with Rotary International, the district governor, and clubs. In consultation with the district governor, the chair appoints the district committee and defines specific responsibilities for each member. The size of the committee will vary, depending on the size of the district program. One member of the committee should be responsible for encouraging and helping people with disabilities to participate in exchanges.

Committee member responsibilities

1. Work with Rotary clubs to:

2. Coordinate the following New Generations Service efforts:

Length of Service

Although the RI Board encourages a three‐year limit on the length of service of any one chair, the special knowledge and experience required to administer the New Generations Service Exchange program sometimes necessitates an extension to allow time to provide for a properly trained successor.

3. Manage the following outbound activities:

4. Manage the following inbound activities:

5. Implement risk management policies:

Rotary Club

Rotary ClubWhile coordinated at the district level under the supervision of the district governor, the New Generations Service Exchange program depends on the participation of Rotary clubs, Rotarians and their families, and others in the community to build an effective support system for sending and hosting participants. All members should make an effort to participate in New Generations Service Exchange activities, either as a member of the club New Generations Service Exchange committee or as a host parent.

Each participating club assumes the following responsibilities:

For outbound participants:

For inbound participants:

These responsibilities are shared among the club president and the club New Generations Service Exchange committee and chair as follows:

Rotary International

New Generations Service Exchange programs are implemented by districts, with local Rotarians making all exchange arrangements. The RI Secretariat provides the following support to Rotarians involved in New Generations Service Exchange: